How to Use MS Teams: Beginners Guide to Hosting & Attending
Hosting and Attending meetings via a Teams Room Systems.
Step 1: Hosting a Meeting with Teams Room System
1.1. Schedule a Meeting with Teams Room System:
- Follow the same steps as scheduling a regular meeting.
- When setting up the meeting, ensure that the location is set to your Teams room system.
1.2. Configure Meeting Room Settings:
- Before the meeting, ensure that your Teams room system is properly set up and configured.
- Check audio and video settings, camera angles, and room lighting for optimal meeting experience.
1.3. Join the Meeting from the Teams Room System:
- In the Teams room system, navigate to the scheduled meeting in the calendar.
- Click on the meeting to join it at the scheduled time.
- Follow on-screen prompts to enter the meeting.
Step 2: Attending a Meeting with Teams Room System
2.1. Joining a Scheduled Meeting with Teams Room System:
- If you’re attending the meeting from a Teams room system, wait for the meeting to start.
- Once the meeting begins, follow on-screen prompts or use the touch controls to join the meeting.
2.2. Participating in the Meeting with Teams Room System:
- Use the room system’s microphone and speakers for audio input and output.
- Adjust camera settings if needed to ensure proper framing.
- Utilize the touchscreen or remote control to access meeting features like chat, screen sharing, and whiteboard.
2.3. Using Additional Room System Features:
- Explore additional features of the Teams room system, such as room occupancy sensors, room scheduling displays, and room control panels for managing the meeting environment.
By incorporating these steps, you can effectively host and attend meetings using Microsoft Teams room systems, ensuring a seamless and productive collaboration experience for all participants.