Equipping a meeting room properly, so that its users gain real benefits from being back in the office as opposed to continuing to work from home, is often delayed owing to capital budget restraints or lack of fully calculated Return on Investment (RoI).
Video Conferencing is no longer a “nice-to-have” tool that resides in just one meeting room, a boardroom or a training room. In fact, it is sometimes best to install technologies in all of the least popular rooms in your organisation, so that there is no contention with those in-house events or business lunches etc that do not need video communication at all.
In terms of technology, we’re not just talking Teams or Zoom Room conferencing systems, we’re talking presentation systems, BYOM rooms, hot-desking, room booking systems, visitor management, divisible rooms and brainstorming rooms. All rooms need to have some sort of RoI and budgeting this year, for something which might only pay back in 1-3 years, is often a difficult discussion to have. But any RoI is better than no RoI and identifying it sooner rather than later will deliver the results sooner.
Too often, we hear ……
“We have no budget for video conferencing this year”, or
“Our IT budget has already been spent”, or
“That was all part of the budgeting for the new building”.
Rarely do we hear …..
“We have no budget to provide satisfaction to retain our staff this year”, or
“Our travel budget has already been spent so we’re all no grounded until the end of the financial year”.
“Efficient communication is less important than it used to be”
Yet, whenever any of us perform a staff survey, the same old factors come up again and again….
“The management don’t really communicate with us”
“The office tools aren’t even as good as the ones I have at home”
“I seem to spend all of my time travelling”
“My career progression is limited now that I am only from home as I’ve become invisible to the higher management team”
“I’m looking for a new job where people feel valued”
You don’t pay your staff 3 years in advance or even 1 year in advance, so why is it you feel a need to pay out for capital equipment up front? …..
Especially if paying corporation tax on profits – Did you know that Corporation Tax, payable at 25% in 2024-5 is able to be offset in your company accounts ?
You like paying VAT right? – No of course not, so why pay this up-front as well. Do the sensible thing – Spread it monthly!
Yes, you’ll pay a little for the privilege of setting up the financing, but you’ll pay a lot less than what you’re handing to the government in tax.
Did you know that we can spread the cost of your services as well as the goods themselves? Look at your entire investment including consultancy, design, programming, installation, maintenance and support and spread the whole load over 12-60 months. Pay monthly and keep it at the end of your term, or, refresh it to keep up with the latest innovations.
Your company’s travel expenses, phone bills, utility bills, council tax, building rental are paid monthly or quarterly as a rule. These are costs with little or no calculable RoI, so why would your investment in technologies which do have a clear RoI, be any different?
Probably because you haven’t actually worked out the monthly savings on your investment in terms of …
- time gained,
- employee satisfaction retained,
- lower travel and communications expenses,
- projects delivered on time or ahead of time,
- improved staff training etc.
David Shimell, MD of VideoCentric said “If clear saving of £3,000 per month can be realised by investing in something which is only £1,500 per month, what sort of CFO wouldn’t sign off on this? “. He added, speaking from personal experience in a large corporate business… “Only an accountant that is interested in short term politics rather than improving project performance or investment in the company’s most important asset – its employees”.
Example Room as a Service costing:-
- Video Meeting Bar = £1,400
- 49” TV & Bracket = £500
- Wireless Sharing Dongle = £200
- Installation = £700
- Maintenance (3 years) = £500
- TOTAL CAPITAL = £3,300 outright
- ROOM-AS-A-SERVICE financed (3 years) = £100 PER MONTH (3+33), or
£ 25 PER WEEK
£ 5 PER WORKING DAY
OR – Think of that daily £5 another way (some of our favourites from Starbucks, Costa and Gails)…..
So where we’re talking about NO BUDGET, lets put things into context !!!!
Let us help redefine your budget. Move some of your travel, telephone, training costs, lost time, project delays, operational inefficiency into “communications”. Let’s help you communicate more efficiently, make savings and return you investment in months not years. This is NOT IT spend but BUSINESS SAVINGS. We won’t be talking individual Ham & Cheese Croissants, Lattes or even Pints of Beer, we might be talking ten or twelve of them, but either was you’ll see your RoI and the best way of measuring it is monthly.
SPEND MONTHLY, GAIN MONTHLY, WIN MONTHLY…..Room-as-a-Service MONTHLY !
Why not chat to our specialist Sales Team today and see how this would work in your environment!
