Hybrid working has turned fixed desks into wasted desks. On busy days, staff can’t find a space. On quiet days, whole banks of desks sit empty. Nobody really knows who’s in, where they’re sitting, or how much space is actually needed.
Desk booking solutions fix that.
They give employees a simple way to reserve a workspace before they travel, see who else will be in, and switch desks as plans change. At the same time, facilities and IT teams get accurate data on how desks are used, so they can make data-backed decisions.
Free expert consultation
Book Now
Products can be professionally installed
Experts on-hand ready to help if problems arise
Get staff trained up to ensure faster technology adoption
A desk booking system lets employees reserve a specific desk or neighbourhood before they arrive at the office – from home, on the train, or on their way in.
Typically, it includes:
The result is a hot-desking environment where:
From an employee’s point of view, the experience should be quick and effortless:
Behind the scenes, the same system provides powerful controls and insights:
Desk booking software is the brains of the operation. It manages who can book what, when, and where – and ties together your desks, users and devices.
We typically see two main patterns:
Here, desk booking is tightly integrated with your existing tools:
For organisations that want more advanced hot-desking and workplace features, we work with smart office platforms such as GoBright, which offer:
Because we’re an independent integrator, we’re not tied to one software vendor. We can:
Desk booking hardware turns your hot-desking strategy into a clear, physical experience on the floor: small desk booking devices (such as GoBright Interact and Connect) are mounted on or near each workstation so staff can book, check in and release desks with a quick tap, while LED status indicators show at a glance whether a desk is free, reserved or occupied, and discreet occupancy sensors automatically free up desks when no one is there, eliminating “ghost” bookings.
VideoCentric supplies and supports a curated range of GoBright desk booking and occupancy devices, fully integrated with the GoBright platform and your wider AV and collaboration environment.
Give your teams an easy way to find a meeting room, avoid clashes and see which rooms are available and when. Discover our Room Booking Solutions that plug straight into your existing calendars and collaboration tools.
VideoCentric’s engineering and projects team handle the whole lifecycle so your solution works smoothly from day one. We can:
By the time we leave site, your desks aren’t just “technically installed” – they’re part of a tested, documented and supportable system that your teams can enjoy immediately.
Desk booking works best when it feels like a natural extension of the tools your teams already use. VideoCentric designs desk booking solutions that:
Because we also specialise in video conferencing and room booking, we can make sure your desks, rooms and collaboration platforms form one coherent hybrid working ecosystem – not separate projects handled by different suppliers.
We live and breathe video communications. We don’t approach desk booking as an isolated discipline – we approach it through the lens of complete online and offline collaboration.
From initial planning through to a final working system, and beyond, we’re with you every step of the way.
Here’s some more information about us:
Call Now