Video Conferencing is no longer a “nice-to-have” tool that resides in just one meeting room, a boardroom or a training room. In fact, it is sometimes best to install technologies in all of the least popular rooms in your organisation, so that there is no contention with those in-house events or business lunches etc that do not need video communication at all.

In terms of technology, we’re not just talking Teams or Zoom Room conferencing systems, we’re talking presentation systems, BYOM rooms, hot-desking, room booking systems, visitor management, divisible rooms and brainstorming rooms. All rooms need to have some sort of RoI and budgeting this year, for something which might only pay back in 1-3 years, is often a difficult discussion to have. But any RoI is better than no RoI and identifying it sooner rather than later will deliver the results sooner.

Too often, we hear ……

“We have no budget for video conferencing this year”, or

“Our IT budget has already been spent”, or

“That was all part of the budgeting for the new building”.

Rarely do we hear …..

“We have no budget to provide satisfaction to retain our staff this year”, or

“Our travel budget has already been spent so we’re all no grounded until the end of the financial year”.

“Efficient communication is less important than it used to be”

Yet, whenever any of us perform a staff survey, the same old factors come up again and again….

“The management don’t really communicate with us”

“The office tools aren’t even as good as the ones I have at home”

“I seem to spend all of my time travelling”

“My career progression is limited now that I am only from home as I’ve become invisible to the higher management team”

“I’m looking for a new job where people feel valued”

You don’t pay your staff 3 years in advance or even 1 year in advance, so why is it you feel a need to pay out for capital equipment up front? …..

Especially if paying corporation tax on profits – Did you know that Corporation Tax, payable at 25% in 2024-5 is able to be offset in your company accounts ?

You like paying VAT right? – No of course not, so why pay this up-front as well. Do the sensible thing – Spread it monthly!

Yes, you’ll pay a little for the privilege of setting up the financing, but you’ll pay a lot less than what you’re handing to the government in tax.

Did you know that we can spread the cost of your services as well as the goods themselves? Look at your entire investment including consultancy, design, programming, installation, maintenance and support and spread the whole load over 12-60 months. Pay monthly and keep it at the end of your term, or, refresh it to keep up with the latest innovations.

Your company’s travel expenses, phone bills, utility bills, council tax, building rental are paid monthly or quarterly as a rule. These are costs with little or no calculable RoI, so why would your investment in technologies which do have a clear RoI, be any different?

Probably because you haven’t actually worked out the monthly savings on your investment in terms of …

• time gained,
• employee satisfaction retained,
• lower travel and communications expenses,
• projects delivered on time or ahead of time,
• improved staff training etc.

David Shimell, MD of VideoCentric said “If clear saving of £3,000 per month can be realised by investing in something which is only £1,500 per month, what sort of CFO wouldn’t sign off on this? “. He added, speaking from personal experience in a large corporate business… “Only an accountant that is interested in short term politics rather than improving project performance or investment in the company’s most important asset – its employees”.

Example Room as a Service costing:-

• Video Meeting Bar = £1,400
• 49” TV & Bracket = £500
• Wireless Sharing Dongle = £200
• Installation = £700
• Maintenance (3 years) = £500
• TOTAL CAPITAL = £3,300 outright
• ROOM-AS-A-SERVICE financed (3 years) = £100 PER MONTH (3+33), or

£ 25 PER WEEK

£   5 PER WORKING DAY

OR – Think of that daily £5 another way (some of our favourites from Starbucks, Costa and Gails)…..

So where we’re talking about NO BUDGET, lets put things into context !!!!

Let us help redefine your budget. Move some of your travel, telephone, training costs, lost time, project delays, operational inefficiency into “communications”. Let’s help you communicate more efficiently, make savings and return you investment in months not years. This is NOT IT spend but BUSINESS SAVINGS. We won’t be talking individual Ham & Cheese Croissants, Lattes or even Pints of Beer, we might be talking ten or twelve of them, but either was you’ll see your RoI and the best way of measuring it is monthly.

SPEND MONTHLY, GAIN MONTHLY, WIN MONTHLY…..Room-as-a-Service MONTHLY !

Why not chat to our specialist Sales Team today and see how this would work in your environment!

The Challenge: Siloed Technology Ecosystems

With the rapid adoption of new tools, many organisations find themselves managing multiple, independent systems for communication and collaboration. From Microsoft Teams to Zoom, Webex, and Google Meet, each platform often functions within its own ecosystem. Integrating these with legacy systems such as in-room video conferencing hardware or traditional PBX telephony can be complex.

Without effective interoperability, these systems can create barriers to communication:

• Incompatible platforms that can’t talk to each other
• Fragmented user experiences, where users need to switch between tools
• Inefficiencies in managing different hardware, software, and service providers
• High operational costs due to maintaining several parallel systems

Our Solution: Bridging the Gaps with Interoperability

At VideoCentric, we specialise in integrating disparate technologies, creating unified solutions that allow seamless collaboration across platforms and devices. Our focus is on enabling interoperability—ensuring that your various tools, services. As well as technologies that work together harmoniously, regardless of manufacturer or platform.

Key Interoperability Solutions We Offer:

1. Multi-Vendor Integration We help bridge the gap between different communication platforms and hardware systems. Whether you use Microsoft Teams, Zoom, Cisco Webex, or a mix, we integrate these technologies so that they work smoothly together.
2. Cloud-Based Interoperability Our cloud-based solution providers eliminate many of the compatibility challenges between systems. These allow businesses to connect room-based video conferencing systems with cloud services for real-time communication, without worrying about technical hurdles.
3. Hybrid Environment Support Many businesses now use a combination of cloud, on-premise, and hybrid solutions. We provide seamless interoperability across these environments, so your teams can communicate and collaborate from anywhere, on any device.
4. Universal Video Bridging Our video bridging services ensure that different video conferencing platforms can communicate with one another, allowing participants on any platform to connect to a single, unified meeting.
5. Telephony Integration We unify your traditional and cloud-based telephony systems with your collaboration tools, so voice communication integrates seamlessly with your video and data-sharing platforms.

The Benefits of Achieving Interoperability

• Improved Productivity: Remove the barriers of siloed tools, allowing for streamlined workflows and faster decision-making.
• Better User Experience: Simplify collaboration, so your teams can focus on what matters—working together effectively.
• Future-Proof Flexibility: Our solutions are built with scalability in mind, so as your technology evolves, your systems remain interoperable.
• Cost Efficiency: Reduce the need to maintain multiple systems, streamline IT management, and lower operational costs.

Why VideoCentric?

As a leader in communication and collaboration solutions, VideoCentric brings deep expertise in achieving interoperability across a variety of platforms. We understand the unique challenges businesses face when dealing with complex, multi-vendor environments, and we have the skills and experience to create solutions that work.

By partnering with leading technology providers and maintaining certifications with major platforms, we ensure that our interoperability solutions are reliable, scalable, and designed for the long-term success of your organisation.

Contact Us

For more information or to place an order, please contact our Sales Team!

VideoCentric’s extensive range of products, most of which are integrated into complete solutions for Microsoft Teams, Zoom or Google Meet, can be demonstrated at various locations across the UK, including London, Wokingham, Reading, Bracknell, Basingstoke, Leeds, and Edinburgh. Our in-house experts provide consultancy, installation and technical support to ensure you get the most out of your investment regardless of which market sector you operate in. Experience firsthand, the quality, technical innovation, quality & reliability that set our solutions apart with unique demonstrations crafted to suit your organisation and the specific needs of your meeting spaces.

At VideoCentric, we understand that effective communication is crucial for the success of modern businesses. With the rapid evolution of video conferencing technology, it can be challenging to determine the right solution that meets your specific needs. Our expert consultancy services are here to guide you through every step of the process, ensuring you get the most from your investment in video communication systems.

Why Choose VideoCentric?

As a leading provider of video conferencing solutions, VideoCentric offers an unmatched combination of industry knowledge, technical expertise, and personalised service. We work with organisations of all sizes and across various sectors to design, implement, and support bespoke video conferencing environments that drive productivity, collaboration, and efficiency.

Comprehensive Consultancy Services

We provide a range of consultancy services, from initial assessment through to ongoing support. Whether you are looking to implement a new video conferencing system, integrate with existing solutions, or optimise your current setup, our team is ready to help.

1. Needs Analysis & Assessment

   • We begin by understanding your specific requirements, evaluating your current infrastructure, and identifying any gaps. Our consultants consider factors such as room size, network capacity, user numbers, and technical challenges to propose tailored solutions that fit your business.

2. System Design & Customisation

   • Once we have a clear understanding of your needs, we create a detailed system design, incorporating the latest technologies from trusted brands such as Poly, Cisco, Microsoft Teams, Zoom, Yealink and more. We ensure that every system is customised for your unique environment, whether it’s for boardrooms, huddle spaces, or remote teams.

3. Technology & Platform Recommendations

   • With the multitude of video conferencing platforms and hardware available, we help you navigate the landscape by recommending the best tools for your organisation. From all-in-one collaboration systems to cloud-based solutions, we ensure your technology stack is aligned with your goals.

4. Integration & Interoperability

   • Seamless integration is key to maximising the potential of your video conferencing system. Our team ensures that your new solution integrates smoothly with existing systems, whether it’s your telephony, AV equipment, or network infrastructure, providing interoperability and a unified communication experience.

5. Training & Adoption Support

   • A successful video conferencing solution doesn’t just rely on the technology; it requires user adoption. We provide comprehensive training for your teams, ensuring they are confident using the systems from day one. Our training is customised to your business’s needs, whether you require one-on-one sessions, workshops, or online resources.

6. Ongoing Support & Managed Services

   • Our consultancy doesn’t end after installation. We offer ongoing support and management services to keep your video conferencing systems running at peak performance. From proactive monitoring to troubleshooting and updates, our dedicated support team ensures your systems remain secure, reliable, and efficient.

Specialising in All Major Platforms

Our expertise spans across all major video conferencing platforms, ensuring you receive the best advice, regardless of your preferred ecosystem. Our team has in-depth experience with:

• Microsoft Teams Rooms
• Zoom Rooms
• Cisco Webex
• Google Meet
• SIP
• Many More!

We also offer guidance on hybrid systems, supporting organisations that require flexible working solutions across multiple locations or remote workforces.

Tailored to Your Industry

We understand that different industries have unique requirements when it comes to video conferencing. Whether you’re in healthcare, education, finance, or the public sector, we have the experience and insight to provide solutions that address the specific challenges and regulations of your sector. Our tailored industry solutions help you improve collaboration, reduce travel costs, and streamline communication workflows.

Partner with VideoCentric Today

Partnering with VideoCentric for your video conferencing consultancy needs ensures you receive an end-to-end service that goes beyond just the hardware. From design to deployment and ongoing support, we ensure your communication infrastructure empowers your teams and supports your business objectives.

Contact us today to discuss how we can help optimise your communication strategy.

What is Cloud-Based PBX?

Cloud-Based PBX is a hosted phone system that operates over the internet, allowing you to manage your phone calls and communications without the need for traditional on-premises hardware. By utilising VoIP (Voice over Internet Protocol) technology, you can enjoy seamless connectivity and advanced features, regardless of your location.

Key Benefits of Cloud-Based PBX

1. Cost Efficiency
   Reduce your communication costs with lower setup and maintenance fees. Cloud-based systems eliminate the need for expensive hardware and minimise operational costs.
2. Scalability
   Easily scale your phone system to match your business growth. Add or remove lines and features with just a few clicks, ensuring your system adapts to your changing needs.
3. Flexibility
   With cloud PBX, you can work from anywhere with an internet connection. Support remote teams and enhance collaboration by enabling communication through various devices, including smartphones, tablets, and computers.
4. Advanced Features
   Unlock a suite of powerful features, such as call forwarding, voicemail-to-email, auto-attendant, call analytics, and video conferencing. Enhance your team’s productivity and improve customer service with integrated solutions.
5. Reliability and Security
   Our cloud-based PBX solutions are hosted in secure data centers with redundant systems, ensuring high availability and reliability. Benefit from automatic updates and robust security measures to protect your sensitive information.

Why Choose VideoCentric?

At VideoCentric, we understand that every business has unique communication requirements. Our team of experts will work closely with you to design and implement a customized Cloud-Based PBX solution that meets your specific needs. With our dedicated support, you can focus on what matters most—growing your business.

Get Started Today

Ready to revolutionise your communication with Cloud-Based PBX? Contact us today to schedule a consultation and learn how our solutions can enhance your business operations.

Based upon 15 years of experience installing Video Conferencing, Collaboration and Networking equipment into organisations of all sizes across the UK, our pre-installation surveys ensure:

• The right technology is proposed, implemented and tailored to your organisations requirements and expected outcomes
• A fast and efficient installation can be carried out, without risk or error
• You will be highly satisfied with the work carried out at your premises
• Overall costs are lowered, which are usually associated with poor planning

Along with surveying the room structures, dimensions, obstacles and current equipment utilisation, our expert engineers will also make in-depth recommendations to your account managers for suitability of proposed equipment, positioning, distance of projection, acoustic recommendations and electrical/ethernet connections, along with assessing access points, working at height, decorative impact & recommendations for minimal business downtime during installation.

Carrying out a pre-installation survey means VideoCentric will carry the risk of any mis-specification of physical aspects of the project, including quality of workmanship, and will provide in-depth information to enable a high quality scope-of-works to be produced.

Contact our team today to find out more about our Pre-Installation Surveys and what we can do for you to ensure the smooth running of your project.