Here are some of the most common mistake’s organisations make when planning a Microsoft Teams Room, and how to avoid them. 

Underestimating Room Acoustics

One of the biggest mistakes is assuming that good microphones or speakers alone will fix poor sound quality. The reality is that room acoustics play a major role in how clearly people hear and are heard. Hard surfaces like glass walls, bare floors, or large meeting tables can cause echo and reverberation, while soft furnishings and acoustic panels help to absorb sound and improve clarity. 

The workspace environment has a huge impact on speech intelligibility, user fatigue, and meeting clarity. 

• Improving room acoustics leads to better a communication experience in hybrid settings. It also improves the accuracy of AI features such as meeting transcriptions and automated note taking. 
• Aim for a reverberation time (RT60) of 0.6 seconds or less in meeting rooms to keep speech crisp. 
• Use acoustic panels, microperforated ceiling tiles, or hanging baffles. At least two walls should be treated. 
• Consider “invisible tech”: embed microphones and speakers into the ceiling so you don’t clutter tabletops. 

Top Tip: Before you invest in technology, assess the acoustic properties of your meeting room. Solutions with built in audio AI can help compensate for challenging spaces, but acoustic treatment should always be part of the design conversation. 

Choosing Based on Cheapest Price, Not Quality or Fit

When budgets are tight, it’s tempting to choose a system based on cost alone. But the cheapest solution isn’t always the most cost-effective in the long run. 

A small huddle room and a large boardroom have very different requirements, and a one-size-fits-all approach can lead to poor camera coverage, inconsistent audio pickup, or user confusion. 

• Avoid a “one size fits all” mentality. A huddle room, medium room, and auditorium have vastly different requirements for mic arrays, camera coverage, and speaker strength. 
• Look for certified systems that allow modular upgrades (e.g. add a second display,  add a whiteboard camera) rather than full replacement down the line. 
• Prioritise features that boost usability and adoptions (e.g., one-touch join, proximity join, intelligent cameras) rather than cutting corners on peripherals. 

Tip: Focus on optimising your technology. Work with a certified partner who can specify solutions suited to your room size, use case, and platform. Investing in the right setup from the start reduces long-term support costs and ensures a better user experience.  

Ignoring Display Positioning

It’s easy to overlook the physical placement of displays when planning a Teams Room but it has a huge impact on meeting quality. If the camera or screen is mounted too high, participants appear disengaged. If the display is too small or too far away, remote participants and shared content become hard to see. 

• Align the camera roughly to users’ eye lines.  The camera lens should be at 120cm from the floor with the display positioned above it. 
• When very large displays are needed for conference rooms then a camera positioned either side of the display maintains the eye line 
• Position cameras slightly below or at screen level to avoid unflattering overhead or chin-up angles. 
• Use intelligent cameras with auto framing and speaker tracking to maintain eye contact and framing without manual control. 
• Pay attention to window position and the presence of bright sunlight which cause the camera iris to shut evening out bright light levels. This can cause people in the meeting room to look very dark. Window blinds that block bright sunlight make a big difference. 
• Use professional displays with a matt or high haze coating to reduce reflections of room lights and windows 

Overlooking Cable Management & Power

Behind every sleek Teams Room lies a maze of cables, poor cable management can cause real headaches. Loose or tangled cables not only look untidy but can lead to connectivity issues, trip hazards, and difficulty maintaining the system. 

Likewise, forgetting to plan for power and network points at the right locations often results in last-minute compromises or exposed extension leads. 

 A sleek Teams Room can be brought down by cable chaos, power oversights, or limitations on servicing. 

• Plan cable routes under floors, inside walls, or through protective tubing, with easy future access in mind. 
• Locate power and network outlets both behind the display and near the table (for in-room devices). 
• Use high quality shielded cables (e.g. Category 6A, fibre where needed) and terminate them properly. Signal loss and degradation is a silent killer. 
• Consider power redundancy or UPS for critical elements (compute, touch console, audio systems) to survive brief outages.

Tip: Include cable routing and power provision early in the design process. During design, simulate “maintenance day” – think about how someone will get under the table, open racks, replace a device. Don’t allow awkward retrofits. 

Forgetting About Future Scalability

 Technology evolves quickly, and so do the needs of your teams. Designing a Microsoft Teams Room without considering future requirements can limit flexibility and increase upgrade costs later. Whether it’s adding a second display, integrating wireless sharing, forward-thinking planning will save time and money down the line. 

 You don’t want to lock yourself into outdated systems. Here’s how to think ahead: 

• Build for BYOM (Bring Your Own Meeting) capability – modern rooms support USB-C plug-and-play connections, so users aren’t locked into Teams only. 
• Track usage analytics: monitor no-shows, busiest rooms, utilization patterns, and adjust capacity or configuration. 
• Leave headroom: extra compute capacity, spare network ports, modular mount points so you can add devices later. 
• Embrace low-power, wellness, and sustainability design: lighting, HVAC, and AV should autosense occupancy to reduce energy usage. 

 Tip: For example, Yealink ecosystems offer scalable options that can grow as your meeting needs evolve.  

Final Thoughts 

A well-planned Microsoft Teams Room is more than just a collection of devices, it’s a carefully designed environment that balances technology, space, and user experience. By avoiding these common mistakes, you’ll create a room that not only looks professional but also delivers seamless collaboration day after day. 

If you’d like expert advice on designing or upgrading your Teams Rooms, speak to the VideoCentric team here. As a Microsoft Gold Partner with decades of experience in video collaboration, we can help you build a future-proof meeting space that works flawlessly every time. 

Further affirming its leadership and innovation in audio technologies for modern meeting and learning spaces. As an authorised supplier of Nureva systems, this is a moment worth celebrating and highlighting to our customers and partners.

What the New Patent Covers

The new U.S. Patent (US Patent 12,342,137) focuses on the simultaneous use of a discrete microphone and a full-room microphone array within the same conferencing session. In real-world terms, this means a presenter’s voice can be directly amplified in the room using a wireless mic. While the Microphone Mist™ system captures every voice for remote participants. Maintaining clear, balanced audio throughout.

Crucially, the system’s echo cancellation technology works seamlessly across both streams. Ensuring clarity and preventing feedback — a major technical challenge that this patent elegantly solves.

Why This Matters

• Stronger IP protection, more stability: Each new patent strengthens Nureva’s commitment to R&D, giving users confidence in long-term product support.
• Better user experience: The innovation enhances clarity for presenters and remote participants alike. Solving the common problem of uneven room audio.
• Simplicity and scalability: Nureva’s approach reduces the need for complex multi-microphone installations, making it easier to deploy and maintain high-quality audio across a variety of room sizes.

How It Works in Practice

Nureva’s patented Microphone Mist™ technology fills rooms with thousands of virtual microphones, ensuring full-room pickup no matter where participants move or face. The system automatically calibrates, adjusts gain, and suppresses background noise, so conversations remain clear and natural — whether you’re using Microsoft Teams, Zoom, or another UC platform.

What This Means for Your Organisation

This patent builds on Nureva’s already industry-leading audio platform, providing even greater assurance that your meeting, training, or teaching spaces can deliver premium sound with minimal setup and maintenance. From hybrid boardrooms to flexible classrooms, Microphone Mist™ technology ensures everyone is heard clearly — in the room and online.

Experience the Difference

As an authorised Nureva supplier, we can help you explore how these patented innovations fit into your meeting and collaboration strategy. Contact our team to arrange a live demo or discuss how Nureva’s HDL range can elevate your audio experience.

Curious to hear what this patent means in practice? Book a demo with us and we’ll show you how Nureva’s Microphone Mist technology delivers superior clarity for both in-room and remote participants — even in challenging environments.

All you need is a video bar to connect to your TV, your LAN and a power socket and you’re ready to meet — no faffing with interconnecting boxes, tabletop or ceiling microphones, external speakers or PCs, just one tidy appliance with Android processor, digital camera, microphone array and speaker/s built in.

Most manufacturers offer a range of bars, to suit the varying sizes of meeting room. In this article, we pick out the 10 best video bars for 2025. Note that each has its own pros and what is ideal for one room might be unsuitable for another so don’t assume that #1 in our list is better than #10 if you’re considering kitting out a huddle space, for example.

What is an Android Video Bar?

A video bar is a sleek appliance that contains virtually everything you need for high quality video conferencing: a wide-angled digital camera, noise-cancelling microphones and one or two speakers.

When used as a full room system (as opposed to a BYOD webcam/audio unit), it is usually supplied with a tabletop Touch Control Panel, giving users the advantage of “one touch join” without the need to know the meeting ID or password which is automatically passed to it once the room is invited to the meeting.

Until 2025, their inbuilt Android processors were generally at Android 10 or 11, a few being Android 12, but for 2025/6 and beyond Android 13 is important. This will provide longevity of support, ongoing certification to natively connect to a cloud platform and ability to upgrade (some but not all) with AOSP or MDEP security.

Upon initial start-up, the installer is given the opportunity to natively register such an appliance with their MS Teams, Zoom, Webex, GoogleMeet or RingCentral accounts, meaning that the Touch Panel’s user-interface and feature-set reflects the certification requirement of the platform provider.

No PC, Windows laptop or Macbook required other than for users who wish to share their presentation content into a conference. This can be achieved in a wired or wireless manner depending on the bar concerned and customer policy for wires, USB dongles or WiFi connectivity..

Most Video Bars, even though natively registered with a primary platform, also provide a temporary BYOD mode, where the in-built Android processor is bypassed and the application reverts to the desktop one of choice, running on the user’s device, whether that be wired or wirelessly connected. In this case it is operated by the user’s associated QWERTY keyboard and mouse rather than the native room’s Touch Controller.

Best Video Bars for Meetings in 2025

1. Yealink A50

      Ideal for: Medium to Large rooms (10-16 people) using Zoom or Microsoft Teams

• Android 13 based
• Microsoft MDEP compliant security
• Powered by Qualcomm 8550 with 10x AI processing power (48 TOPS)
• Supports one or two medium displays
• Supplied with “CTP25” 1” Touch Control Panel
• Triple 4K, 50MP, 16x hybrid zoom cameras with 113 + 70 degrees FoV
• Auto people framing with Neat Symmetry
• 16 microphones in beamforming array with 10m pickup
• Four stereo speakers
• Optional wireless or wired tabletop microphones for expanded reach
• MS Teams Room and Zoom Rooms certified
• Supports wired (USB-C) and wireless (PA20 USB) sharing
• Supports wired (USB-C) & wireless (WiFi) BYOD
• Compatible with 3^rd party sharing & BYOD solutions (eg Clickshare, Screenbeam)
• Remote management via Yealink YMCS

Poly Studio X72                      

                            Ideal for: Large rooms & Boardrooms (8–14 people)

• Supports one or two large displays
• Supplied with IP-paired 10.1” Touch Control Panel (TC10)
• Dual 4K cameras with 70 & 120 degrees FoV
• Director AI framing to focus on individual speakers
• Crystal-clear sound with two-way stereo & bass speakers, 6m microphone range and “noiseblock” and “acoustic fence” technology
• Optional tabletop microphones for extra audio reach
• Native Zoom Rooms, MS Teams Room, Google Meet Room, 323 or SIP compatible
• USB connectivity for wired BYOD
• Graphite grey
• Remote management via Poly Lens

Neat Bar Pro

                  Ideal for: Medium rooms using Zoom or Microsoft Teams

Norwegian designed Android video bar with a pedigree inherited from industry stalwarts Tandberg and Cisco.

• Supports one, two or three large displays (3^rd display is platform dependent)
• Supplied with “Neat Pad” Touch Control Panel
• Dual 4K, 50MP, 16x hybrid zoom cameras with 113 + 70 degrees FoV
• Auto people framing with Neat Symmetry
• 16 microphones in beamforming array & 4 tracking mics
• Three full-range speakers with woofers
• MS Teams Room and Zoom Rooms certified
• Compatible with 3^rd-party wireless sharing & BYOD solutions (eg Clickshare, Screenbeam)
• Remote management via Neat Pulse
• Enterprise-grade encryption & security
• Wired BYOD mode through USB-C

Includes Neat Sense environmental sensors (air quality, noise levels, occupancy)

Logitech Rally Bar

Ideal for: Medium-sized meeting rooms (6–12 people)

• Supplied with IP-paired 10.1” Touch Control Panel (TAP-IP)
• Ultra-HD (4K) camera with 5x optical zoom
• Smart AI framing to focus on individual speakers
• Crystal-clear sound from six beamforming mics and two speakers
• Optional tabletop microphones for extra audio reach
• Native Zoom Rooms, MS Teams Room, RingCentral or Google Meet Room compatible
• Optional Logitech Swytch for wired BYOD connectivity
• Available in White or Graphite
• Remote management via Logitech Sync

Yealink MeetingBar A40

                        Ideal for: Small to Medium rooms using Zoom or Microsoft Teams

• Android 13 based
• Microsoft MDEP compliant security
• Supports one or two medium displays
• Supplied with “CTP25” 1” Touch Control Panel
• Dual 4K, 50MP, 16x hybrid zoom cameras with 113 + 70 degrees FoV
• Auto people framing with Neat Symmetry
• 8 microphones in beamforming array with 6m pickup
• Two stereo speakers
• Optional wireless tabletop microphones for expanded reach
• MS Teams Room and Zoom Rooms certified
• Supports wired (USB-C) and wireless (PA20 USB) sharing
• Supports wired (USB-C) & wireless (WiFi) BYOD
• Compatible with 3^rd party sharing & BYOD solutions (eg Clickshare, Screenbeam)
• Remote management via Yealink YMCS

Poly Studio X52

                                    Ideal for: Medium rooms (6–10 people)

• Supports one or two medium to large displays
• Supplied with IP-paired 10.1” Touch Control Panel (TC10)
• 4K, 5x digital zoom camera with 95 degrees FoV
• Director AI framing to focus on individual speakers
• Crystal-clear sound with stereo speakers, 6m microphone range and “noiseblock” and “acoustic fence” technology
• Optional tabletop microphones for extra audio reach
• Native Zoom Rooms, MS Teams Room, RingCentral, Google Meet Room, 323 or SIP compatible
• USB connectivity for wired BYOD
• Graphite grey
• Remote management via Poly Lens

DTEN Bar

             Ideal for: Small rooms with dual displays using Zoom or Microsoft Teams

• Supports one or two medium displays
• Unique horizontal or vertical mounting (eg between dual displays)
• Supplied with “DTEN Mate” Touch Control Panel (PoE wired or WiFi)
• 4K, 8MP camera with 95 degrees FoV
• Automatic camera control with DTEN Smart Framing
• 12 microphones in beamforming array with 10m pickup
• Two 15W speakers
• MS Teams Room and Zoom Rooms certified
• Supports wired & wireless connectivity
• Supports single cable (USB-C) PC sharing
• Compatible with 3^rd party sharing & BYOD solutions (eg Clickshare, Screenbeam)
• Remote management via DTEN Orbit

Cisco Room Bar Pro

      Unique for: Medium to Large rooms in a Dual Webex & MS Teams environment

• Supports one, two or three large displays (3^rd display is platform dependent)
• Supplied with intelligent “Room Navigator” Touch Control Panel
• Dual 4K, 48MP, 5x digital zoom cameras with 112 + 70 degrees FoV
• Auto framing, GroupView & Speaker Tracking camera automation
• Crystal-clear sound with AI noise removal
• IP Tabletop or Ceiling microphone options
• Triple-channel speaker array with wideband (up to 22kHz frequency)
• Built on Cisco RoomOS, supporting dual registrations, ie MS Teams Room as well as Webex Room
• Guest join of Google Meet via WebRTC. Also323, SIP & CUCM registration capability
• USB connectivity for wired BYOD
• Wireless sharing via AirPlay, Miracast, Webex App or Teams Cast (MS Teams only)
• First light White or Carbon Black
• Remote management via Webex Control Hub
• Enterprise-grade encryption & security

Webex Control Hub for remote management

Poly Studio X32

                                             Ideal for: Huddle & Small rooms (2-4 people)

The Poly Studio X32 is a compact powerhouse that gives you high-end features in a tidy, no-PC-required design.

• Compact build — perfect for one or two small displays
• Supplied with IP-paired 8” or 10.1” Touch Control Panel (TC8 or TC10)
• 4K, 5x digital zoom camera with 120 degrees FoV
• Director AI framing to focus on individual speakers
• Crystal-clear sound with two speakers, 5m microphone range and “noiseblock” and “acoustic fence” technology
• Native Zoom Rooms, MS Teams Room, RingCentral, Google Meet Room, 323 or SIP compatible
• USB connectivity for wired BYOD
• Graphite grey
• Remote management via Poly Lens

Logitech Rally Bar Mini

                                             Ideal for: Small rooms (3–6 people)

• Compact build — perfect for one or two small 1080P displays
• Supplied with IP-paired 10.1” Touch Control Panel (TAP-IP)
• Ultra-HD (4K) camera with 4x digital zoom and 113 degrees FoV
• Smart AI framing to focus on individual speakers
• Crystal-clear sound from six beamforming mics and three speakers
• Optional tabletop microphones for extra audio reach
• Native Zoom Rooms, MS Teams Room, RingCentral or Google Meet Room compatible
• Optional Logitech Swytch for wired BYOD connectivity
• Available in White or Graphite

Remote management via Logitech Sync

Buyer’s Guide: How to Choose the Right Video Bar

Not all video bars are created equal.

And if you pick the wrong one, you’ll either overpay for tech you don’t need — or worse, end up with grainy video and muffled audio in your flagship boardroom.

Here’s how to make the right call.

Match the Bar to Your Room Size & Shape

A short wide room requires a wide-angled digital camera with electronic pan, tilt and zoom. A long narrow room is better equipped with an optical camera with motorised lens. The latter might still benefit from a “separates” system rather than an all-in-one video bar.

Match the Bar to your preferred desktop collaboration platform

Ask yourself: What platform does your team use the most? This is the same platform that your meeting room should be registered with in terms of its videoconferencing room system, booking panel etc.

If you’re meeting room is a shared event space or part of a serviced office, a BYOD solution will better suit its users. Platforms used may vary on a day-by-day basis and they simply wish to associate the camera and audio with their laptop and MacBook rather than involve themselves in room or VC system scheduling.

Think About Control & Scheduling

In the world of hybrid working, remote desktop users wish to book the room from home or on the road. Those in the building like to see, which rooms are in-use, free or about to be used and “book” them instantly. In some cases refreshments, lunches, car-parking etc need to be associated with their booking. Many VC control panels have a secondary purpose or variation in design to accommodate this. Logitech Tap, HP Poly TC8 or TC10, Neat Pad, Yealink CTP are no exceptions yet many others may be integrated (e.g. GoBright) to provide the perfect solution.

Keep It Clean: Mounting & Cable Management

Every bar has its quirks, so before you buy, check….

• Can it neatly mount to the wall, on top of a display, under a display without wires being visible or obstructing servicing?
• Does it come with the right brackets or do these need to be specially ordered?
• Can it be connected on Wi-Fi without losing performance, even if presentations and expansion microphones are also wireless?
• Where will you run power, network, or USB?

Futureproofing: Accessories & Expansion

Don’t just buy for today; think about tomorrow…

• Security of Android devices, and ultimately their end-of-certification and end-of-life status, will be depend of support of Android 13 with AOSP (Android Open Source Project) as a minimum. This will be enhanced to MDEP (Microsoft Eco System Development Platform) for Microsoft to re-certify devices (IP phones, VC systems, booking panels, control panels) for MS Teams and associated Azure, Co-pilot platforms and tools.
• Is it possible that tabletop microphones may need to be added to assist the quietly spoken at the rear of the room?
• Will dual or triple displays improve of the usage of the room and visibility of presentations together with audience reaction to material presented, rather than reliance on PIP on a single display.
• Is user “look and feel” to be standardised across all rooms & sites, regardless of varying meeting room sizes and shapes?

Native vs BYOD or both?

Consider your users: what’s best for them?

Not sure whether you want a Meeting Board or a Video Bar?

Both Meeting Boards and VideoBars are often termed “All-in-One” systems. In most cases a Meeting Board uses the same Android processor, the same camera and audio technology but comes embedded inside a custom made Interactive Whiteboarding Touch Display.

Ideally suited to teachers and training rooms where the lecturer is stood at the screen surface and presenting from the front of room to his/her audience, but less ideal for meeting rooms where participants wish to remain seated. Many though allow for a tabletop control panel to be added, allowing for a hybrid situation, ideal for collaboration and scrum rooms.

Still unsure? Try a demo

See it and hear yourself. VideoCentric’s policy since 2001 has been to “demonstrate everything it sells”. In the unlikely case we don’t have one to hand, plugged in a ready to go, then our manufacturers and trade distributors can often assist at short notice. Put us to the challenge and join us on a Teams or Zoom call and compare the top models from the top brands. click here.

The project presented unique design challenges—from flexible seating configurations and varied room usage to the anticipated installation of a sliding partition wall in 2028. The 12.6 × 7 m room required a solution that could seamlessly adapt to training sessions, lectures, boardroom meetings and beyond, all while remaining intuitive and requiring minimal user setup.

Designing for Flexibility—Today and Tomorrow

Key objectives included:

• Supporting a wide variety of room layouts (from horseshoe meeting style to classroom and open‑plan)

• Delivering an intuitive Teams‑enabled experience with almost zero technical setup

• Ensuring meeting equity by keeping all participants—near and far—equally visible and audible

• Future‑proofing the system for a planned sliding partition wall, which will split the room into ~8 m and ~4 m spaces

Multi‑Camera, Multi‑Zone Video Coverage

• Yealink MVC860 Teams Room System with UVC86 dual‑eye presenter‑tracking camera, automatically following lecturers at the lectern.

• Huddly Crew AI‑driven multi‑camera array (five cameras networked over a dedicated video LAN) provides dynamic speaker, overview and contextual shots—no manual switching required.

• Support for Microsoft Teams’ new multi‑stream camera feature, enabling remote attendees to toggle between presenter‑only, audience‑only or combined views.

Natural‑Sounding Audio with Dante

• Yealink Pro Audio ceiling solution: two CM50 Dante‑enabled ceiling mics + eight ceiling speakers for voice lift and room reinforcement—no handheld or lapel mics needed.

• DSP‑mixed audio (presenter, room, remote, media) feeds directly into the existing hearing loop for full accessibility.

• Completely data‑cabled Dante network, separate from the main LAN.

Dual 86″ Displays & Seamless Control

• Dual Legamaster Pro 86″ anti‑glare displays replace the legacy projector—offering crystal‑clear visuals for hybrid and in‑room audiences.

• Users control content distribution (duplicate or split) via:

  • Main Yealink Teams touch panel at the lectern

  • Removable extension touch panel on the modular horseshoe table (PoE‑powered)

Preparing for the Partition Wall

When the sliding wall arrives in 2028, the system will automatically:

• Disable cameras and microphones in the smaller segment via a partition sensor

• Retain spare switch ports for easy deployment of an additional Teams Room system if needed

Technology Highlights

• Yealink MVC860 + UVC86 presenter‑tracking camera

• Huddly Crew AI multi‑camera system

• Yealink Dante Pro Audio (CM50 ceiling mics + ceiling speakers)

• Dual 86″ Legamaster Pro displays

• Yealink PA20 wireless content sharing dongles (×2)

• Netgear AV switch with expansion capability

• Microsoft Teams multi‑camera streaming support

This tailored installation delivers a truly modern hybrid collaboration environment—meeting the trade union’s current requirements and ready for tomorrow’s needs. If you’re planning to upgrade your meeting spaces or face similar flexibility challenges, talk to the VideoCentric team today to see how we can design a future‑proof solution for you.

But with so many conference video cameras on the market, it can be time consuming to do your research and figure out which is the best, especially when you’ve got other tasks to juggle.

That’s why we’ve put this expert guide together. At VideoCentric, we’ve reviewed and compared hundreds of conferencing cameras, and systems with cameras, assessing them on image quality, ease of use, features, and performance in real-world settings. Here are our top 10 picks for 2025 – starting with the best of the best.

In 2025, the demand for high-quality video conferencing has never been greater. Whether you’re fitting out a huddle room, equipping a boardroom, or enabling hybrid collaboration across a global team, choosing the right camera is essential for delivering crystal-clear video, intelligent framing, and reliable performance.

We’ve consulted AV experts, analysed real-world usage, and compared features to bring you our expert-approved list of the top 10 video conferencing cameras for 2025. From AI-enhanced video bars to PTZ cameras with broadcast-quality zoom, here are the best-in-class options available today.

1. Yealink UVC86

Brief Description:
 The Yealink UVC86 is a dual-lens 4K PTZ camera with optical zoom and built-in AI framing capabilities. It automatically tracks speakers and frames groups dynamically.

Ideal Use Cases:
 Large meeting rooms, boardrooms, training environments.

Key Features:

• 4K resolution with 12x optical zoom
• Dual-lenses for wide and narrow views
• Auto-framing, speaker tracking, and presenter tracking
• Plug-and-play USB 3.0
• Easily bundled with multiple Yealink Microphones & Speaker Bars to create a very advanced BYOD “webcam” bundle, connecting to a user’s device on a single USB cable.
• When used with Yealink MVC S90 or ZVC S90, up to 9 (yes nine) of these cameras can work together in a single Teams or Zoom Room system.

Camera Quality:
Professional-grade 4K clarity with smooth zoom and smart and responsive tracking.

Our Rating: ★★★★★★★★★☆ (9/10)

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2. Huddly Crew Multi-Camera AI Setup

Brief Description:
 Huddly Crew offers a game-changing AI-directed video experience with multiple cameras working together to create dynamic, TV-like meeting coverage.

Ideal Use Cases:
 Creative teams, collaborative meetings, panel discussions.

Key Features:

• Multiple networked cameras controlled by AI Director
• Cuts between views to simulate natural conversation flow
• Flexible camera placement for immersive views
• Browser-based control and updates
• Standardly supplied with 3 cameras, this can be increased to 5

Camera Quality:
 HD video enhanced by cinematic framing and transitions for a deeply engaging experience.

Our Rating: ★★★★★★★★★☆ (9/10)

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3. Yealink SmartVision 40 VideoBar

Brief Description:
A dual-camera intelligent video bar with powerful AI features, designed specifically for Microsoft Teams Rooms. Built-in audio and cameras enable seamless one-touch meetings.

Ideal Use Cases:
Small-Medium-sized Meeting Rooms and hybrid collaboration spaces.

Key Features:

• Dual 48MP camera lenses
• 8 MEMS microphones with beamforming technology
• Smart people framing of up to 4 individual participants. Also supports speaker tracking, face recognition, group framing and noise-reduction.
• On its own, an advanced, well-priced BYOD meeting bar. When coupled with an MTR processor (Windows 11 PC), it forms part of an MVC Native Teams Room (MVC-S40) or ZVC Zoom Rooms (ZVC-S40) system.

Camera Quality:
Stunning detail up to 5m from lens and very responsive. Latest AI firmware means that further advanced features will be added over time.

Our Rating: ★★★★★★★★☆☆ (8/10)

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4. Yealink MTower Centre of Room AI Camera

Brief Description:
This innovative centre-of-room camera is designed to complement a front-of-room video bar by automatically capturing participants sitting around a table and not necessarily looking towards the main camera/display.

Ideal Use Cases:
Meetings where much of the discussion is between local participants, and therefore across the room, rather than always directed at the far end participants.

Key Features:

• Centre-of-room placement
• Automatic AI switching of 3 in-built cameras coupled with the front-of-room camera, using directional detection of faces and voices
• Currently designed for integration with Yealink MVC S40 MS Teams Room system with future possibilities for next generation Android meeting bars and “Pro” boards.
• Smooth and responsive. Better than SmartVision 60 and Logitech Sight but cannot be used as a standalone camera for direct BYOD usage via USB.
• Physically large, charcoal grey and a little obtrusive but technologically advanced
• Later firmware will support daisy-chaining of MTowers

Camera Quality:
Physically sturdy and well made, aesthetics questionable. Image quality is surprisingly good give that all 4 cameras working together (3 inbuilt + 1 at front) are digital, wide-angled ones. Automatic, smooth and responsive switching of cameras is best-in-class.

Our Rating: ★★★★★★★★☆☆ (8/10)

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5. DVDO C5-1 PTZ Camera with 25x Zoom

Brief Description:
A broadcast-quality PTZ camera with extreme zoom and multiple output options. Designed for flexible integration in both video conferencing and AV production.

Ideal Use Cases:
Lecture capture, large auditoriums, classrooms, hybrid & webcasting events.

Key Features:

• 4K UHD resolution with 25x optical zoom
• Simultaneous output: SDI, HDMI, USB and IP (NDI)
• High-speed pan and tilt with 255 presets
• Multiple control interfaces for integration into bigger solutions
• AI Human Detection for real-time and zone tracking

Camera Quality:
Excellent sharpness, great in low-light, and professional-grade zoom that captures every detail. Good aesthetics in a choice of colours. Ultimate flexibility comes at a relatively high cost..

Our Rating: ★★★★★★★★☆☆ (8/10)

Coming soon

6. HP/Poly Studio V52 VideoBar

Brief Description:
An all-in-one video bar designed for ease-of-use and consistency in meeting rooms. Delivers enterprise-ready audio and video in a sleek design.

Ideal Use Cases:
Medium-sized meeting rooms.

Key Features:

• Integrated 4K 20MP camera with 120° field of view
• Built-in stereo speakers and directional mics
• Poly DirectorAI for smart framing
• Simple USB connectivity for BYOD users on laptops or macbooks

Camera Quality:
Ultra-wide 4K video with intelligent zoom and framing that keeps conversations natural. High quality overall but at a cost compared with other market leaders.

Our Rating: ★★★★★★★☆☆☆ (7/10)

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7. Logitech Rally PTZ Optical Camera

Brief Description:
The Rally PTZ remains a market leader for modular meeting room setups, offering precise PTZ control, multiple mounting options, and optional Rally audio integration.

Ideal Use Cases:
Medium-Large Meeting Rooms, Boardrooms, training rooms, high-spec corporate spaces.

Key Features:

• 15x HD zoom with 90° FoV
• Motorised PTZ with preset positions
• Premium glass lens with RightSight auto-framing
• Used standalone as a motorised, optical PTZ camera, it can be bundled with Logitech Mic Pod/s and Speaker/s (Rally audio) to create an advanced BYOD room set up for use with a user’s laptop or macbook.
• Used in conjunction with Logitech RoomMate or a Windows 11 MTR PC, and TAP controller, it can create a full MS Teams Room or Zoom Room system for large room deployment. High flexibility though, comes at the cost of complex cabling and hubs which can impact on overall reliability over time.

Camera Quality:
Long-standing stalwart of the industry with excellent camera optics, fluid PTZ motion and robust & reliable design

Our Rating: ★★★★★★★☆☆☆ (7/10)

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8. Huddly IQ

Brief Description:
A compact, AI-powered webcam ideal for personal workspaces or small meeting rooms. Delivers intelligent framing in a miniature plug-and-play format, ideal for the professional road warrior..

Ideal Use Cases:
Desks, home offices, focus rooms, huddle spaces, small meeting rooms, mobile management & staff.

Key Features:

• 150° wide-angle view and mountable upside down
• AI functionality with advanced analytics and light correction
• Supplied with or without travel pack for the mobile worker
• Smart framing of individual participants and group view (gallery layout) when used in meeting rooms
• Optional in-built microphone with 5 beamforming elements
• Software upgradable keeping abreast of new intelligent features when they are introduced
• Reputed Norwegian technology
• Works across all major platforms and certified by Microsoft and Zoom

Camera Quality:
Exceptional video and features for a miniature device, ideal for solo users who want the most professional webcam on the market or for those requiring an advanced camera/microphone unit for a small BYOD meeting room. Premium cost for a premium product.

Our Rating: ★★★★★★★☆☆☆ (7/10)

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9. Yealink UVC84 PTZ Optical Camera (with audio bundles)

Brief Description:
A 4K PTZ camera with excellent zoom and flexibility, often bundled with Yealink’s audio kits for a complete BYOD room solution.

Ideal Use Cases:
Medium to large rooms, modular meeting setups.

Key Features:

• 4K PTZ camera with 12x optical zoom
• Microphones & speaker directly connect with it, to create a single “cable-to-the-table” solution for BYOD users
• Standalone USB camera but easily bundled with multiple Yealink Microphones (wired/wireless tabletop or ceiling) and Speaker Bars to create a very advanced “webcam” bundle for a meeting room
• Part of Yealink MVC and ZVC series (640, 840, 940 variants) for native Teams Room or Zoom Rooms use. Until the launch of the more advanced and more costly UVC86 camera, this was the flagship camera of the industry and still a contender today due to its aggressive price.

Camera Quality:
Sharp and consistent performance with on-board audio integration making it one of the most advanced “webcams” on the market.

Our Rating: ★★★★★★★☆☆☆ (7/10)

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10. HP/Poly Studio E70 Digital Camera

Brief Description:
A dual-lens intelligent camera for larger spaces, designed with AI-powered framing and DirectorAI technology. A popular choice in premium Teams and Zoom Rooms.

Ideal Use Cases:
Medium-Large Meeting Rooms, Executive boardrooms, hybrid conferences

Key Features:

• Dual 20MP 4K sensors
• Poly DirectorAI: speaker tracking, people framing
• Used standalone as an advanced digital e-PTZ camera, it can be bundled with 3^rd-party or HP/Poly’s own USB audio to create an advanced BYOD room set up for use with a user’s laptop or macbook.
• Used in conjunction with HP’s Windows 11 “Base-G9” 13^th Gen i7 PC, and TC10 controller, it can create a certified MS Teams Room or Zoom Room system for large room deployment.

Camera Quality:
Outstanding clarity and seamless transitions between wide and close views. Unlike its predecessor, the Poly EagleEye Director, it does not allow camera daisy-chaining unfortunately. Due to its high speed data processing (USB 3.2 10Gbps) cable lengths are limited and extensions unreliable unless of premium quality and cost.

Our Rating: ★★★★★★★☆☆☆ (7/10)

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Choosing the right video conferencing system

Video conferencing cameras in 2025 are smarter, sharper, and more versatile than ever. Whether you need an AI-powered multi-camera setup for high-impact meetings, or a simple plug-and-play bar for a huddle space or home office, there’s a solution to suit every need and budget.

VideoCentric has been one of the UK’s largest stockists of video conferencing cameras for nearly 25 years, so you could say we know a thing of two. Not only do we supply the cameras, but we also integrate them with certified audio bundles and control systems, pre-test prototypes ahead of competitors, install them, as well as provide premium warranties and ongoing expert UK support.

Go ahead and explore our full range of cameras here.

Need free, tailored help choosing the right one for your room size, platform, or event setup? Get in touch with our expert team today.

Workplace acoustics are often problematic in many ways, and while acoustic treatments may help with resonance and echo performance on a video conference call, it won’t prevent the travel of sound from one room to the next, particularly if walls are thin or built between open ceiling and floor voids.

Privacy of conversation is paramount, yet sound masking is often overlooked when the budget for an office refit is agreed, or it is ignored by designers as something that doesn’t enhance the “wow-factor” of a room, due to none of its advantages being immediately visible.

What is Direct vs Indirect Sound Masking?

Direct Masking continuously emits a low-level sound into the adjacent work area which would normally receive the unwanted audio. It uses a set of loudspeakers set into its ceiling but rather than receive white noise, they receive a modified waveform, based on the original source, effectively scrambling the sound to make it less intelligible.

Indirect Masking works in a similar way but uses the structure of the building, eg reflecting the sound waves through sound generators placed inside the ceiling void, invisible to the room users below. This can create a more uniform spread of masked sound and reduces the number of objects visible in the ceiling grid.

Direct

Indirect

Where is Sound Masking Important?

Why Biamp QT X ?

VideoCentric first installed Biamp QT sound masking back in 2018, the same year that Cambridge Sound Management (CSM) was acquired by Biamp, after being established in Cambridge MA, USA in 1999. Prior to that CSM themselves had acquired another pioneering sound masking company, Dynasound, and together they have become the world’s largest and most respected, provider of such solutions, with over 20,000 sound masking customers.

Which Biamp QT solutions does VideoCentric UK support?

QT X100– 1 zone (up to 12,000 sq.ft, 1,115 sq.m)

QT X300 & X300D– 3 zones (up to 36,000 sq.ft, 3,345 sq.m)

QT X600 & 600D – AVB or Dante with 6 zones (up to 72,000 sq.ft, 6,690 sq.m)

QT X800 & 800D – AVB or Dante with 6 zones (up to 84,000 sq.ft, 8,920 sq.m)

QT X800 & 805D– AVB or Dante with 8 zones (up to 84,000 sq.ft, 8,920 sq.m)

QT-CRE – Conference Room Edition (Bundle for single Meeting Room)

QT-HCE – Healthcare Edition (Bundle for Doctors, Surgeries, Medical Consultation Rooms etc)

CONTACT US NOW for technical consultancy meeting & pricing

As a concept announced in 2021. The 4-year development stage is now complete and testing is underway ready for launch at the ISE show in Barcelona in February 2025.

Immersive Telepresence became a buzz term nearly 20 years ago when Polycom and Tandberg produced their multi-codec, multi-display technologies. Into the traditional world of SIP video conferencing. Today, HP, the owners of Poly (ex Polycom) are bringing it back but rather than being termed “Telepresence”. It has coined a new term “Co-Presence”. Using some of the latest advancements in 3D imaging and AI processing. Starline promises to bring a unique experience to the workplace. Unlike earlier attempts by others to produce 3D video. The HP/Poly/Google solution will not require users to wear glasses or headsets. Imagine next generation video communication and the future of collaboration being delivered this year

Project Startline will only be available to Google platform users and is aimed at making video calls more lifelike and natural. As if two people are speaking to each other across a meeting room table. HP have already begun inviting companies. Including Salesforce, WeWork and T-Mobile to provide their feedbacks. To be amongst the first to receive products following its 2025 launch.

We are now inviting you to get on the London waiting list for a live demonstration. Contact our Sales Team for more information.

According to Andrew Nartker, General manager of Project Starline. “It works like a magic window where you can talk, gesture and make eye contact with another person, life-size and in three dimensions. The system uses advanced AI to build a photorealistic model of the person you’re talking to, and projects that onto a light field display with a unique sense of volume and depth. The result is a lifelike image of the other person as if they were right in front of you”.

At VideoCentric, we’re at the forefront of innovation in video communication and collaboration technologies. With the announcement of Project Starline’s upcoming launch in 2025, we are excited to offer you the opportunity to explore and experience this groundbreaking “Co-Presence” technology firsthand.

What constitutes a small room can be debated but at VideoCentric, we consider any room up with no side greater that 4m (13ft) a small one, containing 3-5 seats situated fairly close to a display screen and where the conference camera will be no more than 3 to 3.5m (10-12 ft) away from the furthest participant.

Huddle spaces are even smaller, often 2-3 seats with some bordering on a booth design for just 1-2 people equipped sometimes with an all-in-one desktop unit or touch-screen kiosk, and in other cases set up with a pre-installed display/TV for laptop users to bring their own device (BYOD) and start their own meeting (BYOM). Such rooms are typically used for HR interviews or for joining as a desktop user when sensitivity of information is high and use of an open space or hot-desk is inappropriate.

Depending on the size of space, the form factor of the system, the cloud platform standardly deployed and the need for BYOD flexibility, a number of leading solutions may apply. Some of the most popular we demonstrate, supply, install and support in such spaces include:

HUDDLE – All-in-One with integral display, camera, mic/s and speaker

DTEN Me 27” Pro for Zoom

Yealink A24 for MS Teams or Zoom

Neat Frame for MS Teams or Zoom

Lenovo Thinksmart View 27” Plus for MS Teams or Zoom

Cisco Desk Pro 27” for Webex and MS Teams

HUDDLE – BYOM Webcams & Bars

Yealink UVC34 Bar

HP Poly Studio V32 BYOD Bar

Neat Bar 1

Logitech RallyBar Huddle

Huddly IQ Camera with Mic

HUDDLE – Native MS TEAMS ROOM (MTR) systems

Yealink A10 (Android bar)

HP Poly Studio X32 (Android bar)

Logitech RallyBar Huddle (Android bar)

Yealink MVC-340 Windows bundle

Cisco Desk Pro 27” for Webex and MS Teams

HUDDLE – Native ZOOM ROOMS (ZR) systems

Yealink A10 (Android bar)

HP Poly Studio X32 (Android bar)

Logitech RallyBar Huddle (Android bar)

Yealink ZVC-340 Windows bundle

HUDDLE – Native GOOGLE MEET ROOM (GMR) systems

HP Poly Studio X32 BYOD Bar

Logitech RallyBar Huddle

HUDDLE – Native WEBEX ROOM and MS TEAMS ROOM systems

Cisco Desk Pro 27” All-in-One

SMALL – All-in-One with integral display, camera, mic/s and speaker

DTEN Me 27” Pro

Yealink A24

Lenovo Thinksmart Hub

SMALL BYOM Webcams & Bars

Yealink Smart Vision 40 (SV40) bar

HP Poly Studio V32 bar

Neat Bar 1

Logitech RallyBar Mini bar

Huddly IQ Camera with Mic

SMALL Native MS TEAMS ROOM (MTR) systems

Yealink A40 Android bar

Yealink MVC-S40 Windows bundle

HP Poly Studio X32 Meeting Bar Android bar

Neat Bar 2 Android bar

Logitech RallyBar Mini Android bar

Cisco Room Bar for Webex and MS Teams (Android)

SMALL Native ZOOM ROOMS (ZR) systems

Yealink A40 Android bar

Yealink ZVC-S40 Windows bundle

HP Poly Studio X32 Android bar

Neat Bar 2 Android bar

Logitech RallyBar Mini Android bar

SMALL Native GOOGLE MEET ROOM (GMR) systems)

HP Poly Studio X32 Android bar

Logitech RallyBar Mini Android bar

SMALL – Native WEBEX ROOM and MS TEAMS ROOM systems

Cisco Room Bar (Android)

CONSULT WITH US – Let us know the size of your space, the cloud platform that has been standardised for your organisation, your needs for wired or wireless BYOD flexibility and whether you’ve already seen some comparative demonstrations and we’ll come up with the most suitable systems that we can demonstrate, supply, install and support for you. Whether you’re looking to spend up this year’s capital budget, or spread your costs monthly over the next 1-5 years, we will make our recommendations to ensure that you maximise your return on investment (RoI).

What is BYOD?

Bring Your Own Device (BYOD)

Refers to personal devices such as phones, tablets. Windows laptops or Macbooks being brought into the office for use in a business environment. Many people prefer to work with their own personal device, because it’s more natural and familiar. They tend to avoid equipment that they have not been shown how to use, rather than spend time finding out how to operate it. However simple it may actually be.

Many organisations have chosen to install meeting room peripherals such as widescreen displays or HD TVs so that employees coming to the office can plug in their own device on HDMI in much the same way as they probably would when working from home. But able to share their content with all the other meeting room participants regardless of the size of meeting room. This isn’t new; it is the way that event spaces have been set up for years. Once with 4:3 aspect projectors through VGA cables, now with 43”-163” LCD displays and tile matrices in 4K & 5K resolutions in 16:9 or 21:9 format. So, what is new? …. BYOM?

What is BYOM?

Bring Your Own Meeting (BYOM)

Refers to the BYOD user bringing a meeting invitation with them on their personal device and wishing to host or join a video or collaborative meeting from the meeting room. For this they need more than a TV; they need a camera, a set of microphones and loudspeaker suited to the size and shape of the room. The BYOM user may have received their Zoom, Teams, Webex or other invitation some time before connecting his/her device in the meeting room. So ease and reliability of connection are paramount to avoid wasted time, frustration of other meeting room users and everyone else in the conference call.

Often connected on a set of cables, ie HDMI-out to the display and USB for the interactive audio, video and collaboration features; we’re talking 2-cables to the table that some users simply find too much. Added concerns are expressed when we start talking USB-A vs USB-B vs USB-C and overlay those with mention of USB2.0, 3,0, 3.1, Gen.1, Gen.2, 5Gbps, 10Gbps etc etc, not forgetting that Display Port and DVI connections still appear here and there.

So, isn’t it easier to install a dedicated meeting room system pre-registered “natively” to MS Teams, or Zoom or Google Meet or Webex? The main difference between BYOM and MTR is the approach taken to join a meeting. With BYOM you invite the person; with MTR you invite the room.

What is MTR?

Microsoft Teams Room (MTR)

Or its equivalent Zoom Rooms, Webex Room or Google Meet Room system, is a set of peripherals, similar to those used within the BYOM environment, but supplied with a certified processing device (Windows or Android) running a room-based variant of the Teams Application and driven by a touch controller on the meeting room table. It is the meeting room that is invited to the meeting, allowing any meeting participant to commence the call upon entering the room simply by pressing the “Join” button. No meeting IDs or passwords to remember whatsoever. This is a completely different approach which most find simpler and more reliable than BYOM, but at a cost of flexibility.

The system is locked into Teams or Zoom or Webex or Google Meet (one-only) and cross-platform interoperability and quality is poor. In this article, we’re not going to elaborate on Room Systems any further, but instead, we’re going to focus on the many variants of BYOM to determine whether 0, 1, 2 or 3 cables are best for ease of use, for your room type and for your budget.

Does one size of BYOM fit all?

Absolutely not ! There are many factors that will affect your choice of BYOM system or bundle:

• Type of meeting room
• Width and length of meeting room
• Height of the ceiling
• Floor structure
• Room furnishings
• Position of windows
• Display type
• Guest hosting of meetings
• USB policy

Let’s examine each in turn:

Type of meeting room

It is important to define the main use of the room. As a Boardroom, participants will typically sit around the table, often talking across it, meaning that without the right camera and audio system, camera and microphone positions may be wrong. As an occasional meeting room, users will generally sit at the head of the table facing the display screen with camera positioned centrally above or below it.

As a training room or classroom, the presenter will normally stand at the front of the room, sometimes behind a lectern, facing his/her audience and inviting live Q&A. But who is to be seen during that Q&A, the presenter or the audience or both? Camera positioning at the front, rear and sometimes sides of the room and then accompanied by multiple microphones whether they be tabletop, gooseneck lectern, wearable (lapel, lavalier) or ceiling mounted. Of course, this affects the required volume from loudspeakers and the resultant echo cancellation which is critically important when big groups are involved.

Width and length of meeting room

A wide and short room or a small square room will have meeting participants close up to the camera lens and spread width-ways in front of it. This is ideally suited to a meeting bar with a digital, wide-angled lens rather than an optical, motorised, pan/tilt/zoom (PTZ) camera. However digital cameras electronically crop their images in order to provide a zoom function and this limits their clarity when the lens is more than 3m away from a participant.

A PTZ camera on the other hand is designed with a motorised lens so that it can easily zoom in typically 4x, 8x, 12x, 20x or even 30x without the people appearing “grainy” to remote meeting participants. Remember you may be seeing your own image in a small PIP window; they may be viewing you on a 98” display !

Height of Ceiling

Often overlooked during the design phase of a project, but increasingly common in modern building design are high ceilings. These generally add resonance to a room making it more difficult for microphones to collect direct voice sounds. Reflected sound presents more of a challenge to the echo canceller in its attempts to prevent loopback to the far end participants especially when the volume is turned up in a large space.

The emptier the room, the bigger the challenge! Even a professional Digital Signal Processor (DSP) cannot fix poor room acoustics through poor room design. In any room higher than the standard 2.4 to 2.8m, consider microphone placement very carefully bearing in mind that participants are usually casting their voices forward towards the TV’s remote participants and pick-up from microphone positions on the meeting table will ultimately perform better than ones hung from the ceiling above them. Imagine just one ceiling microphone hung above the centre of a table …. more than half the room’s participants are already casting their voices away from the microphone as it would be very weird for them to cast upwards.

Floor Structure

Running cables for a discrete appearance and safe working area is always a challenge. Less so with suspended floor tiles although access into walls behind skirting boards may be limited. Solid floors with porcelain tiles, marble, laminated or parquet finishing immediately lend themselves to wireless technologies though in some cases budget limitations still demand the use of floor mats, unsightly “speed humps” or bespoke “raceways” as a compromise against a non-recommended trip hazard. Wireless technologies immediately become very attractive in such rooms and whether that be through WiFi, USB Dongles or Bluetooth, non-wired solutions are increasing in popularity for BYOD and BYOM.

Room furnishings

The harder the chairs, floor covering and walls, the lack of curtains, blinds or canvas wall exhibits, the more the room sounds like an empty room. No echo cancellation will ever fix poor room acoustics and in some cases your newly designed room, full of latest design features, maybe a prime candidate for a building design award, may regarded as “unfit for purpose” in terms of communications technology.

Such rooms become an embarrassment to those who have commissioned them, and it is imperative that our acoustic consultants are involved early in the process, to make sure it’s not “back to the drawing board” just before you move in. For rooms you already have, ask us for an “acoustic test”. From that, you’ll receive a report, recommending options for specific wall & ceiling treatments to fix your problems.

Position of windows

Windows on the opposite wall to the display screen have caused “glare” issues for years. Excessive light without window coverings will also cause the iris of any camera lens to close, making the participants in the room to look darker, while the camera does its best to focus on the trees and buildings outside.

With wide angled meeting bars, designed for a wider audience, the problem can be extended to the side walls too and so, such rooms may still benefit from superior optical PTZ camera technologies with built in “AI” capabilities. New “video fence” features in BYOM and MTR systems allow us to limit the field of view from a camera such that it focuses on what is really important.

Display type

Often associated with the type of meeting room, as discussed earlier, displays range from small TVs mounted on rollabout stands, to wall mounted digital signage displays, video walls and projectors, to interactive touch screens commonly known as “Smartboards” or “Meeting Boards”. The latter are common in teaching or lecture spaces but are becoming increasingly popular in meeting rooms, especially collaboration rooms, scrum rooms, training rooms and sprint rooms. The person standing at the board (interactive display) is essentially controlling a PC using USB touchback and that PC sends its annotated image back to the board (traditionally via HDMI).

This looped functionality needs to be fast and certain meeting boards have quicker response times than others. Delays can be introduced using poor cables or low cost wireless technologies and so such factors need to be understood depending upon the interactive application/s required. Simple powerpoint presentation may be interactive in terms of slide progression but it has much lower performance requirements than multi-point touch brainstorming or high-speed 3rd-party apps.

Our experience of acceptable wireless BYOM performance is limited to just a few of the market leaders and is influenced by PC and wireless network performance, positioning and load of wireless access point (WAP) etc. If we are prepared to sell a solution, it means we are prepared to support it and that means we have pre-tested it.

Guest hosting of meetings

Hosting of meetings in event spaces, hotels, conference halls and other hired venues is generally performed through BYOM. Invitations are sent out and accepted weeks in advance, and the actual room selected at the venue is largely academic. Therefore, any meeting room system (MTR) if one exists is reserved for internal, venue use, and guests bring their own meeting (BYOM) with them to connect to its peripherals. The primary user will connect their own device and connect to the venue’s equipment and start the meeting. Dongle-based solutions are independent of networks but WiFi receivers need to be on the “right” network.

Who’s network are we talking about? ….. The venue’s private network, or a guest network?. Being a guest, the BYOM user will only be permitted on to the guest network and so it important that the wireless receiver is also on that same network. Some solutions on the market are limited to a single network, others support dual wireless networks and some offer wired networking for the corporate LAN and wireless for the guest network. Where limitations apply, we may need to create a specific mini-LAN in the meeting room to facilitate your flexible needs. Talk to us before you guess on the wrong solution.

USB policy

The more secure your environment, the less likely USB dongles are allowed to be inserted into devices brought to or used within a site. Most of the original wireless presentation systems, and more recently, BYOM equivalents, rely on USB dongles to transmit and receive signals between laptop PC and receiver plugged directly into a display screen, projector or video conferencing hardware.

Where USB is barred or considered high risk from loss or theft, WiFI is the alternative. Some modern video conferencing systems have a wireless USB receiver built into their hardware, some now support WiFi sharing and BYOM while others require us to supply a separate 3rd party receiver. The difference in cost between such solutions can be as much as £3K and so the right decision making is dependent on us jointly understanding all of the factors.

Contact Us

For more information please contact our Sales Team!

VideoCentric’s extensive range of products, most of which are integrated into complete solutions for Microsoft Teams, Zoom or Google Meet, can be demonstrated at various locations across the UK, including London, Wokingham, Reading, Bracknell, Basingstoke, Leeds, and Edinburgh. Our in-house experts provide consultancy, installation and technical support to ensure you get the most out of your investment regardless of which market sector you operate in. Experience firsthand, the quality, technical innovation, quality & reliability that set our solutions apart with unique demonstrations crafted to suit your organisation and the specific needs of your meeting spaces.

Like a TV CREW, But Smarter

The Huddly CREW operates like a professional TV crew, capturing participants from multiple angles and switching between shots with AI precision. However, unlike a traditional setup, it’s affordable, scalable, and simple to use. Here’s what makes it unique:

• Real-Time AI Insights: Huddly CREW uses 63 data points per participant to intelligently focus on the speaker, capture group reactions, or showcase the whole team.
• Enhanced Engagement: By dynamically switching perspectives, it fosters natural interaction and keeps everyone connected.
• Seamless Integration: Works flawlessly with MTRs via Cat 5/6 and USB connections, supporting up to five cameras for scalable coverage.
• Trial-Friendly: Curious about how it fits into your setup? It’s free to trial, ensuring it’s the right choice for your meeting room needs.

Flexible Configurations for Every Room

The Huddly CREW is built for versatility, making it a top choice for various room setups. From small focus rooms to expansive boardrooms, it’s designed to adapt seamlessly:

• Medium to Large Rooms: Featuring three cameras (expandable to five), the system provides full-room coverage while maintaining visual clarity and interaction.
• BYOD or MTR Systems: Whether paired with Microsoft Teams Rooms or configured for Bring Your Own Device (BYOD), Huddly’s setup integrates smoothly with existing audio and display solutions.
• Simplified Connectivity: The use of Cat 5/6 and USB cables ensures quick installation, reducing complexity for IT teams.

With scalable options and plug-and-play usability, the Huddly CREW takes the hassle out of upgrading your video conferencing infrastructure.

The Huddly Product Family

Huddly isn’t just about the CREW—its innovative product lineup includes solutions for every type of collaboration space:

• Huddly L1: Optimised for large meeting rooms, offering wide-angle video for group scenarios.
• Huddly IQ: A compact camera perfect for focus spaces, featuring advanced analytics and smart framing.
• Huddly Canvas: Designed to digitie content from dry-erase boards, making brainstorming sessions and presentations interactive and inclusive.

Each product is crafted with scalability, simplicity, and AI-driven functionality in mind, ensuring a cohesive experience across your meeting environments.

Trusted by Leading Organisations

Huddly’s cutting-edge technology is trusted by a wide range of organisations across industries. From global enterprises to forward-thinking startups, customers rely on Huddly for solutions that enhance collaboration and productivity. Whether in corporate boardrooms, hybrid classrooms, or creative spaces, Huddly products deliver reliability and performance that meet the highest standards.

Contact Us

For more information or to place an order, please contact our Sales Team!

VideoCentric’s extensive range of products, most of which are integrated into complete solutions for Microsoft Teams, Zoom or Google Meet, can be demonstrated at various locations across the UK, including London, Wokingham, Reading, Bracknell, Basingstoke, Leeds, and Edinburgh. Our in-house experts provide consultancy, installation and technical support to ensure you get the most out of your investment regardless of which market sector you operate in. Experience firsthand, the quality, technical innovation, quality & reliability that set our solutions apart with unique demonstrations crafted to suit your organisation and the specific needs of your meeting spaces.